Faculty Research Awards

Awardee | Post-Award Process

FRA Post-Award Management

The Finance Department manages the FRA Post-Award process and setup of the awardees account in the UDM financial management platform called Banner.

Contact: Cameron Lansdale, Post Awards Grants & Contracts Administrator, who can be contacted at lansdaca@udmercy.edu | (313) 578-0390

The McNichols UDMPU FRA Committee will submit a report of the FRA Awardees to the Post Awards Grants & Contracts Administrator (PAGCA), in Finance.

The PAGCA will:

Creates individual budget accounts for each Awardee and assigns them a FOAP number in Banner. FOAP stands for Fund, Organization, Account, and Program.
- The FRA Awardee funds are made available on April 15th of each award year, and the awardee can draw on this account through June 30th of the following year.
Monitor the balance on the accounts and categorize the expenditures in compliance with the approved budget guidelines.
Report on the individual FOAP status and the overall balance of the fund as requested by the UDMPU FRA Committee and authorized administration.
Advise faculty on the general use of funds and guideline questions and direct them to the appropriate resources.
Note: The PAGCA does not oversee or manage the requisition for funds. This process is handled at the department level. General guidelines are provided below, and faculty are always encouraged to consult with their department business manager for questions on requisitions.

To submit expenses against a grant, you can use several methods:

Purchase Orders (PO): Required for purchases over $500. The awardee sends purchase information to their business manager, who sets up a PO in Banner. Invoices related to the PO are then submitted to the business manager for payment.
Check Request: For purchases under $500. The form is available on the procurement website. It must be filled out and signed by the awardee and their department head/dean. The completed form and invoice are sent to the departmental business manager.
Employee Reimbursement: The form is available on the procurement website. It must be filled out and signed by the awardee and their department head/dean. The form and supporting documentation are sent to the departmental business manager.
Travel Request Form: The form is available on the procurement website. It must be filled out and signed by the awardee and their department head/dean. The completed form is sent to the departmental business manager.
Student Employee Authorization: To hire a student for the project, visit the Student Employment website and fill out the Student Position Request Form. Follow the instructions under the “How Do Supervisors Post a Position” section.
Budget Change Request for a FRA Grant: Budget change requests should be directed to the UDMPU Faculty Research Awards Committee Chairs

Helpful Links:

Cameron Lansdale, CPA
Post Award Grants & Contracts Administrator
lansdaca@udmercy.edu
(313) 578-0390

Required Forms/Templates