Post-Award Management

The post award phase comprises a significant amount of work over the duration of the award dates, which includes implementing the grant, reporting progress, and completing the closeout requirements. The federal agency that makes the award to you is also there to assist and ensure you or your organization complies with the grant terms and conditions. Your job is to faithfully and diligently carry out the grant program.

1. Forward Grant Award Notice and Budget:
   • Upon receiving the grant award notice, the Principal Investigator (PI) should forward the notice and the grant budget to the Post Award Grant and Contract Administrator (PAGCA) at lansdaca@udmercy.edu.
     
     
2. Grant Account Setup:
   • The PAGCA will establish a FOAP number (Fund, Organization, Account, and Program) associated with the grant.
     
     
3. Expense Recording:
   • Ensure all expenses related to the grant are recorded in the designated FOAP for accurate financial and compliance reporting.
     
     
4. Inquiries:
   • For any questions regarding the setup and ongoing operations of the grant, contact the PAGCA at the provided email address.

The awarding agency monitors your progress and expenditures through various programmatic and financial reporting procedures, as well as using performance metrics per the grant agreement. While the majority of award recipients carry out the grants ethically and efficiently, these monitoring procedures are necessary to maintain transparency and to prevent fraud and abuse.

The awarding agency typically has a grants management officer and program officer designated to each grant, both of which you will work with throughout the life of the grant. They are the ones who will review reports and conduct site visits, so we recommend you build an effective line of communication with these staff members. It is better to prevent issues by talking to your grant and program officers to clarify grant terms or expectations than it is to submit a report and wait for problems to be identified and recourse initiated.

The specific reporting requirements, schedules, and systems can vary for each grant, so please review the grant terms and conditions carefully for this information. Check out the Grants.gov Grant Systems section to learn more about the systems you may have to use and where to find more information about them.

The PI and PACGA will work together throughout the grant term to ensure all expenses related to the grant are recorded in the designated FOAP for accurate financial and compliance reporting

Auditing

Federal grant-making agencies and grant recipients are audited. The Government Accountability Office (GAO), Office of Inspector General (OIG), and various departments within each Federal agency monitor and analyze policies, expenditures, and more activities within each grant-making agency. These same entities, as well as others, also monitor and analyze the performance of grant recipients.

Single Audits

A non-Federal entity that expends $750,000 or more in Federal awards during its fiscal year may be required to have a single audit conducted for that year. This audit is in lieu of any financial audit of Federal awards, which a non-Federal entity is required to undergo under any other Federal statute or regulation. After completion of the audit, the non-Federal entity submits the audit reporting package to the FAC within nine months after the end of the audit period. The non-Federal entity also performs follow-up and corrective action on all audit findings.

The Federal awarding agency ensures non-Federal entities have a single audit conducted and submit a single audit reporting package to the Federal Audit Clearinghouse (FAC) in a timely manner. The Federal awarding agency also performs follow-up on audit findings to ensure the non-Federal entity takes appropriate and timely corrective action. As part of this process, the Federal awarding agency issues a management decision, within six months of FAC acceptance of the audit report, for audit findings that relate to Federal awards it makes to non-Federal entities.