Proposal Plan & Development

Proposal Planning for Success

Pre-planning

(Get ready to Get ready)

OSPRA can assist you in developing strategies to secure funding for your research or special project, regardless of your role as a student, faculty member, or staff. We can guide you towards various funding opportunities, including those available on campus, through external foundations, state or federal government agencies, and commercial or industry sponsors.

1 Year - 8 Months | Pre-planning

Background Research

Best practices & trends
Who else is doing this?
Establish factual need
Identify gaps
Define the problem to be solved
Who will benefit?
Broader impacts/significance
Internal data collection
Facilities, equipment & space required
Research grants: Collect preliminary data
Specify aims
Research strategy
Request other proposals/abstracts
Populate reference list
Compile pull quotes
Attend sponsor “office hours” – online, live Q & A webinar with funding agent

*Purple items | OSPRA can provide assistance

8 - 6 Months | Planning

Planning

Identify internal & external partners
What disciplinary expertise is needed?
What relationships do I have?
What partnerships are necessary?
Assemble the right team
Consider diversity & divergent POVs
Outreach to community stakeholders
Facilitate inclusive strategic planning
Develop measurable goals, objectives, outcomes
Staffing needs
Engage consultants (Writer, reviewer, evaluator, etc.)
Develop concept paper & abstract
Draft project timeline

*Purple items | OSPRA can provide assistance

Proposal Development

6 - 4 Months | Proposal Development

Proposal Development

Set up a meeting with program officer
Review NOFO
Create narrative outline
Make checklist of attachments
Develop budget
Identify match if necessary
Begin writing sections
Need/Problem Statement
Workplan
Management plan
Cayuse Project Setup

*Purple items | OSPRA can provide assistance

OSPRA Responsibilities Solely

Assign tasks to team
Set up meeting schedule (4-6 mos bi-weekly/0-4 mos weekly)
Set up collaboration space (OneDrive) · Cayuse
Engage consultants
- Reviewers
- Writers
- Graphic designer
- Evaluator

4 - 2 Months | Refinement & Assembly

Refinement & Assembly

Attend webinar · Discuss with leadership
Logic model
Graphic design (Flow charts, data, PERT, org chart, GANTT, tables, etc.)
Sustainability plan
Evaluation
Budget Justification
Request letters of support
Memorandums of Understanding
Edit sections
Common attachments
Request waivers if necessary (IDC, tuition, overload, etc.)

*Purple items | OSPRA can provide assistance

OSPRA Responsibilities Solely

Grants.gov workspace setup

1 Month - 10 Days | Final Edits & Routing for Approval

Final Edits & Routing for Approval

REAL DEADLINES:

10 business days prior to the submission deadline all documents should be uploaded to Cayuse to route for final internal review. The internal review and approval may take up to five (5) business days to complete.

Final review/edits
Formatting
Suggest reviewers
Certify and route for approval (Cayuse)

OSPRA Responsibilities Solely

Finalize sub-awards/contract
Compliance check (Uniform guidance)
Conflict of interest
Export controls
Copyright
Intellectual property
Regulatory checks
Upload to sponsor portal
Await warnings & errors
Recall proposal if needed

NOTE: Proposals submitted through Research.gov require the PI (not the OSPRA) to complete the proposal upload.

Get the Funding Conversation Started

Ann Serra, Dir. OSPRA
serraam@udmercy.edu
(313) 993-1469

Quick Links

CAYUSE SUPPORT
Michele Favoretto
favoremi@udmercy.edu
(313) 993-1428

Forms

Required Forms/Templates

Helpful Links

Working with OSPRA from project concept through award has significantly increased my awareness and understanding of the processes and UDM policies.

OSPRA Workshops

OSPRA offers a series of workshops throughout the academic year. Browse the workshop schedule and register today.

NEW Faculty Members

OSPRA Workshops offer the perfect opportunity to lean more about the sponsored research activities at UDM and gain an understanding of the process and policies. Register today.